Postcards are highly versatile for businesses, organizations and creative types. They can be employed a number of different ways, either as invitations, leaflets or maximized business cards.
Although primarily used for word processing, MS Word does have the capability of postcard creation. These steps will guide you through the process of creating a postcard from a template.
Disclaimer: Designing a postcard in Word is certainly possible, but for the highest quality design, cheapest price and most customizable options, we recommend using a professional postcard printer.
Step 1. Create a new document.
Open Microsoft Word and start a new postcard project (File>New>Blank Document>Cards>Postcards). As you can see, there are several subcategories available.
Explore a bit and pick the template you like most or the layout that matches your design goal.
TIP: There are also different sizes of cards available. I will be using a postcard template that is 4 inches by 6 inches.
To open the chosen template, click on its thumbnail in the list and click the Download button under the preview in the sidebar.
Step 2. Enter custom information.
A postcard is made of a front and back. The document you will be customizing is made of two sheets, one for each.
Using templates, you won’t have to trouble yourself with the placement of the front and back. The template guarantees they’ll match up for printing. You only have to worry about the actual content of the postcard.
I will start by editing the card’s text. To do so, just click on the areas where you see the sample text and enter your own. Right click on the text to edit the font, size and style.
Step 3. Add images.
Select the default image by clicking on it and hit the backspace button to delete it. Now go to Insert>Picture and browse your computer to find the picture you want to add.
Adjust the placement and size of the image to fit the template. Try different options in the Text Wrap panel.
TIP: A good postcard uses striking visuals to create a distinct theme or personality, so choosing high-quality images that are relevant to the project is a must.
Step 4. Replace the logo.
If you are creating a postcard for your company, you will want to use your own logo. Replacing the default logo is as simple as changing the other images.
Select the default and hit backspace to delete it. Go to Insert>Picture and browse your folders for your logo file.
As you did for the image in the previous step, you can adjust the placement and size of the logo and select different Text Wrap options to move the logo around with ease.
TIP: Having a logo with a transparent background is not a requirement because Word has a Remove Background feature. Nevertheless, it’s definitely easier to work with a file that doesn’t need tweaking.
Step 5. Style other areas.
You can customize your postcard beyond what I’ve done so far.
Templates are basically a combination of shapes, and all shape areas of the postcard are easily edited by double-clicking and choosing among the various available fills, outlines and special effects from the Format tab.
For example, you can change the look of your postcard by applying gradients, textures, patterns and adjusting the weight and color of each shape’s border.
Step 6. Switching to the back.
Once you’ve finished editing the front, you can focus on the back. Add your information and logo, change colors and so on. The techniques are exactly the same for the front.
Step 7. Fill both sheets.
Each sheet of the document contains two identical postcards. In this case they are sized 4 inches by 6, but specs may vary depending on the template.
By repeating the steps you followed above for the front and back of the card, you will have a ready-to-print postcard document.
Step 8. Save the project.
When the document is ready, click on the save icon at the left corner. Saving in the PDF format is recommended for files you need to print.
TIP: Even if Word automatically saves your document at frequent intervals, remember to save your document as often as you can so no changes are lost.
Step 9. Final image.
Here is the preview of the final postcard.
In just a few minutes...
Now you have your own postcard! Using Microsoft Word’s templates is a very simple way to make postcards for a business on a budget.
If you like using templates and are interested in more options beyond what Word offers, check out our template reviews to find one that works for you!
Photo source: Flavoloka