How To: Make A Postcard In Microsoft Word
Something everyone needs to know!

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Postcards are highly versatile for businesses, organizations and creative types. They can be employed a number of different ways, either as invitations, leaflets or maximized business cards.

If you're working with Word, these easy steps will guide you through the process of creating a postcard from a template.

Open Microsoft Word and start a new postcard project (File>New>Blank Document>Cards>Postcards). As you can see, there are several subcategories available.

For this tutorial, I will be using a design from the marketing postcards section. Explore a bit and pick a different template if you like. There are also different sizes of cards available. I will be using a postcard template that is 4 inches by 6 inches.

To open the chosen template, click on its thumbnail in the list and click the Download button under the preview in the sidebar.

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A postcard is made of a front and back. The document you will be customizing is made of two sheets, one for each.

Using templates, you won’t have to trouble yourself with the placement of the front and back. The template guarantees they'll match up for printing. You only have to worry about the actual content of the postcard.

I will start by editing the card’s text. To do so, just click on the areas where you see the sample text and enter your own. Right click on the text to edit the font, size and style.

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Select the default image by clicking on it and hit the backspace button to delete it. Now go to Insert>Picture and browse your computer to find the picture you want to add.

Adjust the placement and size of the image to fit the template. Try different options in the Text Wrap panel.

TIP: A good postcard uses striking visuals, so choosing high-quality images that are relevant to the project is a must.

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If you are creating a postcard for your company, you will want to use your own logo. Replacing the default logo is as simple as changing the other images.

Select the default and hit backspace to delete it. Go to Insert>Picture and browse your folders for your logo file.

As you did for the image in the previous step, you can adjust the placement and size of the logo and select different Text Wrap options to move the logo around with ease.

TIP: Having a logo with a transparent background is not a requirement because Word has a Remove Background feature. Nevertheless, it’s definitely easier to work with a file that doesn’t need tweaking.

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You can customize your postcard beyond what I've done so far.

Templates are basically a combination of shapes, and all shape areas of the postcard are easily edited by double-clicking and choosing among the various available fills, outlines and special effects from the Format tab.

For example, you can change the look of your postcard by applying gradients, textures, patterns and adjusting the weight and color of each shape’s border.

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Once you've finished editing the front, you can focus on the back. Add your information and logo, change colors and so on. The techniques are exactly the same for the front.

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Each sheet of the document contains two identical postcards, sized 4 inches by 6 this case, but specs may vary depending on the template.

By repeating the steps you followed above for the front and back of the card, you will have a ready-to-print postcard document.

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When the document is ready, click on the save icon at the left corner. Saving in the PDF format is recommended for files you need to print.

TIP: Even if Word automatically saves your document at frequent intervals, remember to save your document as often as you can so no changes are lost.

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Here is the preview of the final postcard.

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You have your own postcard! Using Microsoft Word’s templates is a very simple way to make postcards for a business on a budget.

With the array of tools the software offers, editing a template of your choice to create a postcard will only take a few minutes of your time.

Thanks to Flavoloka for the image used in this tutorial.

About the Author
Kristi Maddox is a master of graphic design, on-site design and ordering, and is the go-to for template and design tool usage.
Kristi and the team order print jobs from every major printer to test quality, value, customer service, and more. See their reviews here:


  1. i could nt get poast the first step plese help

  2. Open Microsoft Word and start a new postcard project (File>New>Blank Document>Cards>Postcards).
    reckon this is where oscar got stuck, i also haven’t got this on word version i have….also, i’d like to do dl postcards and haven’t found a template yet….

  3. Kristi……You are a life saver. Just got a frantic phone call from my daughter who is getting married next May. We needed our “SAVE THE DATE” cards completed like yesterday. Your instructions allowed me to design our template and head off to the printer in 30 minutes. Thank you so much !

  4. Kristi Maddox (


    I’m so glad we could help, great job! Best of luck with the rest of the wedding preparation and congratulations to your daughter!

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