How To: Make A Postcard In Microsoft Word
Something everyone needs to know!

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Postcards are highly versatile for businesses, organizations and creative types. They can be employed a number of different ways, either as invitations, leaflets or maximized business cards.

Although primarily used for word processing, MS Word does have the capability of postcard creation. These steps will guide you through the process of creating a postcard from a template.

Disclaimer: Designing a postcard in Word is certainly possible, but for the highest quality design, cheapest price and most customizable options, we recommend using a professional postcard printer.

Open Microsoft Word and start a new postcard project (File>New>Blank Document>Cards>Postcards). As you can see, there are several subcategories available.

Explore a bit and pick the template you like most or the layout that matches your design goal.

TIP: There are also different sizes of cards available. I will be using a postcard template that is 4 inches by 6 inches.

To open the chosen template, click on its thumbnail in the list and click the Download button under the preview in the sidebar.

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A postcard is made of a front and back. The document you will be customizing is made of two sheets, one for each.

Using templates, you won’t have to trouble yourself with the placement of the front and back. The template guarantees they’ll match up for printing. You only have to worry about the actual content of the postcard.

I will start by editing the card’s text. To do so, just click on the areas where you see the sample text and enter your own. Right click on the text to edit the font, size and style.

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Select the default image by clicking on it and hit the backspace button to delete it. Now go to Insert>Picture and browse your computer to find the picture you want to add.

Adjust the placement and size of the image to fit the template. Try different options in the Text Wrap panel.

TIP: A good postcard uses striking visuals to create a distinct theme or personality, so choosing high-quality images that are relevant to the project is a must.

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If you are creating a postcard for your company, you will want to use your own logo. Replacing the default logo is as simple as changing the other images.

Select the default and hit backspace to delete it. Go to Insert>Picture and browse your folders for your logo file.

As you did for the image in the previous step, you can adjust the placement and size of the logo and select different Text Wrap options to move the logo around with ease.

TIP: Having a logo with a transparent background is not a requirement because Word has a Remove Background feature. Nevertheless, it’s definitely easier to work with a file that doesn’t need tweaking.

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You can customize your postcard beyond what I’ve done so far.

Templates are basically a combination of shapes, and all shape areas of the postcard are easily edited by double-clicking and choosing among the various available fills, outlines and special effects from the Format tab.

For example, you can change the look of your postcard by applying gradients, textures, patterns and adjusting the weight and color of each shape’s border.

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Once you’ve finished editing the front, you can focus on the back. Add your information and logo, change colors and so on. The techniques are exactly the same for the front.

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Each sheet of the document contains two identical postcards. In this case they are sized 4 inches by 6, but specs may vary depending on the template.

By repeating the steps you followed above for the front and back of the card, you will have a ready-to-print postcard document.

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When the document is ready, click on the save icon at the left corner. Saving in the PDF format is recommended for files you need to print.

TIP: Even if Word automatically saves your document at frequent intervals, remember to save your document as often as you can so no changes are lost.

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Here is the preview of the final postcard.

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Now you have your own postcard! Using Microsoft Word’s templates is a very simple way to make postcards for a business on a budget.

If you like using templates and are interested in more options beyond what Word offers, check out our template reviews to find one that works for you!

Photo source: Flavoloka

About the Author
Kristi Maddox is a master of graphic design, on-site design and ordering, and is the go-to for template and design tool usage.
Kristi and the team order print jobs from every major printer to test quality, value, customer service, and more. See their reviews here:


  1. i could nt get poast the first step plese help

  2. Open Microsoft Word and start a new postcard project (File>New>Blank Document>Cards>Postcards).
    reckon this is where oscar got stuck, i also haven’t got this on word version i have….also, i’d like to do dl postcards and haven’t found a template yet….

  3. Kristi……You are a life saver. Just got a frantic phone call from my daughter who is getting married next May. We needed our “SAVE THE DATE” cards completed like yesterday. Your instructions allowed me to design our template and head off to the printer in 30 minutes. Thank you so much !

  4. Kristi Maddox (


    I’m so glad we could help, great job! Best of luck with the rest of the wedding preparation and congratulations to your daughter!

  5. Thank you so much! I’m making postcards for my real estate business and this was extremely helpful!

  6. Thank you for the information. What is a good post card stock for printing?

    • Kristi Maddox (

      For printing post cards, we recommend using something that is 15 or 16 pt. card stock. This gives the card a thick, sturdy feel. If you plan on writing on the postcard, we’d recommend using either a dull or matte finish as gloss finishes are difficult to write on. Happy printing!

  7. ok heres a hard one for you I want to print 2 different 5×7 postcards on 1 8×11 sheet of paper is that possible????

    • Kristi Maddox (

      Hi Shaun! Obviously, you won’t be able to print two 5 x 7 postcards in their full size on a 8 x 11 paper, since that wouldn’t be physically possible. You could however, print the exported PDF at a scaled size and make sure the “scale to fit” setting is checked in your print settings. This would reduce the dimensions of the two cards, but you’d still be able to technically print them.

  8. thanks a million! This was very helpful!

  9. Ive designed a poscard in both ms word and ms publisher. But i have 2 issues. When i preview my front side layout, its not lined up to the template. I wanted a 5.5 x 4.13 (i think), but the 4×6 measurement show up in my preview (dont kno if im explaining right), anyway i cant seem to get it right. I selected the correct template, but get a preview that shows a diff layout.
    also, how can i lock all contents together so it becomes a single object that i can upload to Vista print for smaller business cards or other items?

    Just fyi i used a cropped photo from my camera as a background, layered another smaller photo in the top corner, have 2 word art texts, and business contact info in 2 additional text boxes…looks great, but when i try to save as picture, i only get the background…whew! Please help if possible. ..

    • Kristi Maddox (

      Hi Deborah! When you select a postcard template to use in Word, there are different specs and sizes that vary. In this case, the postcard template is 4 x 6 and unfortunately can’t be 5.5 x 4.13. The templates have specific sizes already. Try to minimize all your information into a 4 x 6 postcard template, then the preview should show up correctly! Remember to save your postcard in a PDF format so you won’t lose any information and that it can be easily uploaded to print at Vistaprint. Hope this helps! Good luck on your project!

  10. I want to make “four” postcards on one page – 4-1/4 x 6-1/2
    Sorry I did not see those instructions on your Web site…
    I am making it work by using a two column page and cut and paste the info 4x.

  11. Hello. I have designed on the first page the back of the post card and on the second page, the front. However I am now not sure how I would get these to print 2 sided