How To: Make a Poster in Word
If you don't have the time to design a cool and informative poster, editing the templates in Microsoft Word is a good alternative.

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If you need to make a poster and you don’t know where to start, checkout the top online poster printers for the quickest, easiest and cheapest way to get great results. However, if you need to create one offline, using Microsoft Word is one of the most common solutions.

Word has a very simple interface, tools and a collection of templates that will make everything very easy to understand, even if you’ve never used the software before.

Follow these few steps to make your poster in minutes.


Open Microsoft Word and create a new poster document (File>New>Flyers>Posters). Pick one of the templates from Office.com.

For this tutorial, I’m using the Technology Business (11×17) design. Click on the “Download” button under the poster’s preview.

How to Make a Poster in Word 1


Adding photos is the first thing you need to do to make your poster appealing.

The template already comes with placeholders for your photos, so you don’t have to worry about laying them out. Just replace each sample image by double clicking on it and selecting the “Change Picture” option in the Format panel.

Browse your computer’s folders to find the right images and confirm your choice with the “Insert” button.

The more attractive the photos you choose, the better your final poster will look. Choose only high-quality images that are relevant to your message.

How to Make a Poster in Word 2


The poster template also comes with basic text you can customize by selecting them and entering your own text.

You can change the fonts and color of the text to match the style of your pictures or the overall effect you want to achieve.

Try to stick to clear fonts and make sure the text can be read easily at a distance.

What is your poster about? Make sure you reveal your message through text, but keep it meaningful and to the point.

Too much text can overwhelm your audience or discourage them from reading.

How to Make a Poster in Word 3


Click on the sample logo and hit backspace to delete it. Then click Insert>Picture and navigate your folders for your logo. Place and re-size the logo image.

To simplify the process, use an image with a transparent background, like PNG.

If you have trouble positioning or resizing the graphics, try switching to “In Front of Text” from the Wrap Text options in the Format panel.

How to Make a Poster in Word 4


All the areas of the poster are shapes that can be edited to suit your poster’s overall style. You can change colors, gradients and textures and add borders and effects.

Select each shape by double clicking on it from the Format panel. Scroll through the different options in the “Format Shape” menu and choose which one you like best.

How to Make a Poster in Word 5


To save your poster, either go to File>Save or click on the Save icon. You can also press Ctrl+S.

By default, the file is saved in DOCX format, but if you plan to give the poster to a printing service, something like PDF is probably better.

And this is the result. It took less than 10 minutes to edit the original template.

How to Make a Poster in Word 6


You don’t have to be a whiz at Word or Photoshop to make a poster that will help you spread the word about your business and/or event. Creating an effective poster by customizing templates in Microsoft Word is a cinch, even for total beginners.

Featured image courtesy of russ-photojournal.blogspot.com

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About the Author
Kristi Maddox is a master of graphic design, on-site design and ordering, and is the go-to for template and design tool usage.
Kristi and the team order print jobs from every major printer to test quality, value, customer service, and more. See their reviews here:

10 Comments

  1. this is great thx

  2. what version of word is this in?? tia

  3. Ummmm… It doesn’t show as many options as it does in your picture. On mine it is actually showing only 3 options.

    • Kristi Maddox (Printaholic.com)

      Hi Zai! The amount of options offered depends on which version of Microsoft Word you have. Microsoft tends to add more options for later versions. Hope this helps!

  4. Hey! if you use this in microsoft word 2010 then you print it , does it look like a poster like size? or like a banner size? an if not could you help me on how to make a tarpaulin size forour group activity? thanks.

  5. Hey there! I’m a college student trying to create poster for a job fair that would appeal to my peers? Any ideas?